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Job Description
We are looking for an Administrative Assistant to Assistant responsibilities include meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Have previous experience as a Secretary or Executive Administrative Assistant.
- Maintain executive’s agenda and assist in planning appointments, board meetings.
- Handling a wide range of administrative and executive related tasks Provides administrative support such as planning, organizing and holding virtual meetings, courses, and conferences
- Attend meetings and keep minutes.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Handle confidential documents ensuring they remain secure
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
- Compiling and preparing reports, presentations, and correspondence.
- Conducting or preparing any research that the reporting manager may require.
Job Requirements
- Bachelor degree.
- Excellent in both spoken and written in English/ Arabic.
- Proven experience as an executive secretary or similar administrative role.
- Proficient in MS Office and “back-office” software (e.g. ERP)
- Familiarity with basic research methods and reporting techniques.
- Excellent organizational and time-management skills.
- Outstanding communication and negotiation abilities.
- Integrity and confidentiality.
- Able to work independently with little or no supervision.
- High internet connection i.e. Fiber Internet, Cable Internet, etc.
- A personal computer or Laptop.
- Good quality HD camera to ensure quality of visual meetings.
- Good quality microphone and headphone, to ensure quality of audio conversations.
- A private, well-furnished office room with proper lighting and background.
- Good appearance and adherence to Islamic dress codes.
