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Job Description
To select, evaluate and manage suppliers and subcontractors for active projects & tenders activities.
Responsibilities:
- Support the procurement manager informing / updating SOP’s.
- Support the Technical team in the bidding phase to get the best quotes especially for generic materials.
- Receive the Technical team requests for quotations (RFQs) along with favorable payment terms and delivery time, shipping method, etc.
- Validate and confirm with the Technical office, and technical staff, the quantity and specifications required per RFQ.
- Negotiate and finalize deals with all suppliers / sub-contractors.
- Issue POs / Contracts as per agreed-upon terms and conditions with the exact milestones/payment terms.
- Act as Contract administrator until final delivery of project.
- Update on regular basis “Suppliers’ master data file” & ensure that all new suppliers are added with all their contact details on the system.
- Prepare monthly reports of RFQ, and Vendors Performance every year.
- Maintain an efficient filing system for all RFQ and suppliers offers and data, for tracking and reporting.
- Prepare project procurement plan in coordination with the project managers
- Send RFQ to the concerned selected suppliers (three suppliers if applicable).
- Receive and evaluate technical and commercial offers.
- Send offer to be revised technically from presales/project manager, if needed.
- Negotiate prices with suppliers to reach the best price, delivery time, and Quality and prepare a detailed Quotation Comparison Report.
- Get feedback from Purchasing & Logistics about supplier performance.
- Evaluate each supplier’s performance and submit a vendor evaluation report to the Procurement Manager.
- Perform market scanning for new suppliers & subcontractors to enhance the total cost of ownership in each suppliers’ category.
- Respond to additional tasks as assigned.
Job Requirements
Personal Skills
- Very good team player
- Excellent communication and interpersonal skills.
- Excellent negotiation skills
- Excellent problem-solving skills
- Excellent command of English
Technical Skills
- 3-5 years of experience in the same position.
- Electromechanical / Construction projects Procurement experience.
- Engineering education is a must.
- Additional certification in the field of procurement desired
- Strong knowledge of electromechanical / construction projects is a must.
- Excellent written and verbal communication skills
- Impeccable negotiation and problem-solving skills
- Exceptional interpersonal skills and rapport building
- Flexible to work long hours as demanded by projects
- Able to travel to meet vendors and suppliers as necessary
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