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Job Description
A major accounting software House (Since 25 years) is looking for an Executive Secretary, She will be responsible for the following:
- Receive and screen phone calls and redirect them when appropriate
- Attend meetings and keep minutes
- Register all incoming emails and faxes.
- Dealing with incoming email, faxes and post, on behalf of the company.
- Responsible for filing system.
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Job Requirements
- 0-4 years of experience in a similar administrative role
- Proficient in MS Office
- In-depth knowledge of office management
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Females Only
