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Job Description
- Observing the display units and the room's cleanliness level.
- Ensure the reception area is tidy and presentable, with all necessary stationery and material at the beginning of the working day.
- Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering along with setting up conference calls as requested.
- Respond to new customer queries via phone and messages
- Follow up existing customer queries/ requests
- Greet guests professionally
- Take attendance
- Maintain required excel spreadsheets/ data entry
- Capture process/ visuals changes and update
- Monitors visitor access and issue visitor pass
- Order, collect and processes orders and supplier contacts
Schedule maintenance work and ensure logistics are in place - Process venue hire requests
- Collect, sort, distribute and prepare correspondence, mail, messages and deliveries
- Schedule appointments, maintaining & updating calendars, and reminding the respective personnel of the appointments
- Create and print sheets, memos, mail, reports, photocopy and distribute
- Assist with Admin and HR tasks as required
- Support the Mission, Vision and core values of the company
Job Requirements
- Experience not less than 3 Years
- High University Degree is a must
- Fluent English
- Females only
- Highly Presentable.
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite (especially Excel and Word)
- Professional attitude and appearance
- Excellent written and verbal communication skills
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Residents in New Cairo or nearby Areas are preferable