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Job Description
Job Purpose Summary
Coordinate all activities related to the document control procedure, including document archiving and document imaging, such as engineering drawings, inspection instructions, and material specifications.
Key Duties and Responsibilities
- Track and distribute controlled documents, using approved procedures, format and distribution lists.
- Coordinate and administer the distribution of all incoming and outgoing information.
- Screen all incoming and outgoing documents for submission.
- Route various documents to different Engineers for proper handling.
- File and maintain documents in permanent document archive.
- Prepare document searches as requested by authorized personnel.
- Maintain documented information into the log and ensure that inserted information is accurate and up to date.
- Control the various document control reports as required.
- Maintain updated records of all approved documents (ex. the issued for pricing & issued for construction).
- Maintain the files and control logs as required
- Print the different documents as required.
- Draft letters and reports as required.
- Coordinate messenger deliveries.
- Carry out additional duties as allocated by the direct Manager.
Job Requirements
- Bachelor’s Degree.
- 2 -3 years of experience in the Document Management field.
- Previous experience in construction sites/projects.
- Proficiency in MS Office, EDMS.
- Basic Experience of AutoCAD (mainly printing).
- Full professional proficiency in both Arabic and English.
