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Job Description
Admin Role
- Organize Meetings, greet clients and visitors who are coming to the office and ensure they received the suitable welcoming;
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Organize, prepare agendas and take minutes of the meetings to record the taken decisions and follow up their executions;
- Handle incoming, outgoing calls, correspondence, emails and all tasks required; - Administrate all the administration tasks including printing, photocopying, filing, and scanning the documents as needed;
- Organize business travel, accommodations, conferences and executive managers onboarding:
- Organize and prepare staff's meetings and follow up with the different departments on the requested actions
- Maintain minimum level stationary supplies and coordinate deliveries.
- Keep minimum stationary level of stuff
- Follow up on office maintenance and contact concerned parties: electrician, carpenter…etc.
- Order and record canteen & cleaning supplies
- Carry out administrative duties of the department to fulfil the needs of all employees.
- Follow up on messengers/ drivers’ missions progress
HR Role
- Responsible for all Personnel
- Open new social insurance files
- Follow up with all employees
- Medical insurance
- Processing all personnel action forms and ensuring proper approval.
- Follow up, prepare all belongs to insurance office like sick leaves and insurance form 1, 6, 2.
- Prepare and update employment records related to hiring, transferring, promoting, and terminating.
- Responsible for Archiving and review employee files
- Responsible for hiring process according to Egyptian Labor Law and all work related to social insurance and labor offices.
- Handle all the complaints made by the employees.
- Follow up dealing with insurances, the labor office with the monthly and annual payments, and fulfill the inspections.
- Create and update personnel records for each employee and maintain the employee database system
Job Requirements
- Education: Bachelor degree.
- Gender : Female
- Experience: 2-5 years of working experience in administration & HR personnel.
- Languages: Fluency spoken and written Arabic.
- Good knowledge of labor law.
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks