Browse Jobs
For Employers
Post JobLog inGet Started

Admin Assistant / HR Coordinator

GTCI Constructors
Heliopolis, Cairo
Posted 2 years ago
319Applicants for1 open position
  • 265Viewed
  • 21In Consideration
  • 244Not Selected
Search other opportunities

Job Details

Experience Needed:
Career Level:
Education Level:
Gender:
Salary:
Job Categories:

Skills And Tools:

Job Description

Admin Role

  • Organize Meetings, greet clients and visitors who are coming to the office and ensure they received the suitable welcoming;
  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Organize, prepare agendas and take minutes of the meetings to record the taken decisions and follow up their executions;
  • Handle incoming, outgoing calls, correspondence, emails and all tasks required; - Administrate all the administration tasks including printing, photocopying, filing, and scanning the documents as needed;
  • Organize business travel, accommodations, conferences and executive managers onboarding:
  • Organize and prepare staff's meetings and follow up with the different departments on the requested actions
  • Maintain minimum level stationary supplies and coordinate deliveries.
  • Keep minimum stationary level of stuff
  • Follow up on office maintenance and contact concerned parties: electrician, carpenter…etc.
  • Order and record canteen & cleaning supplies
  • Carry out administrative duties of the department to fulfil the needs of all employees.
  • Follow up on messengers/ drivers’ missions progress

HR Role

  • Responsible for all Personnel
  • Open new social insurance files
  • Follow up with all employees
  • Medical insurance
  • Processing all personnel action forms and ensuring proper approval.
  • Follow up, prepare all belongs to insurance office like sick leaves and insurance form 1, 6, 2.
  • Prepare and update employment records related to hiring, transferring, promoting, and terminating.
  • Responsible for Archiving and review employee files
  • Responsible for hiring process according to Egyptian Labor Law and all work related to social insurance and labor offices.
  • Handle all the complaints made by the employees.
  • Follow up dealing with insurances, the labor office with the monthly and annual payments, and fulfill the inspections.
  • Create and update personnel records for each employee and maintain the employee database system

Job Requirements

  • Education: Bachelor degree.
  • Gender : Female
  • Experience: 2-5 years of working experience in administration & HR personnel.
  • Languages: Fluency spoken and written Arabic.
  • Good knowledge of labor law.
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks

Featured Jobs

Similar Jobs

Search other opportunities
JobsAdministrationAdmin Assistant / HR Coordinator