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Job Description
Responsible for the management and coordination of all activities related to Head Office communication and Reception area.
- Distribute incoming and outgoing mail & faxes to departments and offices, including the weekly pouch.
- Receive and direct incoming calls as required.
- Maintain and update telephone & address lists/index of FMF internal & external contacts
Provide secretarial support to Head of Department :
- Maintain and regularly update the filing system for the correspondences and letter etc…
- Type English and Arabic documents as request.
- Coordinating interview appointments with candidates upon request
- Translate documents from Arabic to English and vice-versa.
- Handle all logistics related to outgoing international and national couriers.
- Preliminary research on the Internet upon request.
Responsible for the management and coordination of all activities related to domestic travel of Head Office Staff .
- Reserve, book and confirm accommodation and travel arrangement (train/ plane) for Cairo and Field staff, ensuring using the appropriate forms.
- Prepare hotel offers and reserve the approved venue for arrangement of workshops & conferences upon request
- Handle all workshops, seminars and staff meetings logistics ensuring efficient and timely preparation including; coffee breaks, lunch arrangements and equipment availability upon request.
Job Requirements
- A Bachelor degree in business administration or a relevant field.
- 2-3 years of experience in a similar position related to providing management support
- Successful track record of experience in office management and secretarial is desired
- Proficient in MS Office
- Customer oriented and a very good communicator.
- Very good command of the English Language (spoken/written).
- Very good business writing skills
- Maximum age 30 years
