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Job Description
We are looking to hire an office manager with exceptional administrative and clerical skills to;
- Mange and arrange CEO office.
- Provide executive and administrative support to Chairman.
- Maintain executive’s agenda and assist in planning appointments, board meetings, travel arrangements, etc.
- Attend meetings and keep minutes
- present performance report for all departments on daily basis.
- Write letters for the Chairman and CEO.
- Organize and present information timely and accurately.
- Organize the Chairman’s calendar and arrange meetings.
- Remind the Chairman of important tasks and deadlines.
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handling personal needs of the Chairman.
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Purchasing office supplies and equipment and maintaining proper stock levels.
- Resolving any emergency issues concerning administrative side.
Job Requirements
- Fluent Eenglish only
- Good knowledge about import and export process is preferable
- Only females are required.
- Degree in Commerce or business administration.
- Executive secretaries are expected to multi-task and work well under pressure in a fast-paced environment.
- Certificate in business administration or related.
- 5 years of experience in an executive secretary role.
- Methodical thinker with detailed research proficiencies.
- Thorough understanding of clerical and secretarial principles.
- Strong knowledge of databases and tracking systems.
- Fantastic organizational skills and detail-oriented.
- Ability to work under pressure and meet deadlines.
- Brilliant written and verbal communication skills.
- Proficient in Microsoft Office, and business communication software
