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Office Coordinator

Nile University
Sheikh Zayed, Giza
Posted 2 years ago
178Applicants for1 open position
  • 172Viewed
  • 32In Consideration
  • 139Not Selected
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Job Details

Experience Needed:
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Job Description

  • Follow office workflow procedures to ensure maximum efficiency.
  • Assist in schedule agendas/travel arrangements/appointments/special events etc.
  • Perform a wide variety of administrative tasks, including managing deadline-oriented communications, data entry and the drafting and editing of correspondence, reports, and other materials.
  • Oversee preparation for meetings, including scheduling, documentation preparation, agenda publishing, documenting meeting minutes and arranging refreshments.
  • Maintain files and records with effective filing systems.
  • Greet customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.
  • Monitor and order inventory for office supplies.
  • Handle incoming and outgoing correspondence, including emails, faxes, mail and packages.
  • Submit work orders and scheduling repairs for general office space and equipment.
  • Coordinate with relevant departments reporting to the President, to develop progress reports.
  • Prepare presentations and different types of reports requested from the direct manager.
  • Perform other duties as assigned by the direct manger

Job Requirements

Education, Professional Knowledge & Experience  

  • Bachelor’s degree of Business Administration or relevant field 
  • 1-2 years of administration assisting or relevant experience 
  • Administrative experience in higher education is a plus


Behavioral and Leadership Profile

  • Strong written and verbal communication skills
  • Excellent organizational and time management skills
  • Great customer service and interpersonal skills
  • Service-oriented personality
  • High attention to detail
  • Problem-solving and basic troubleshooting skills
  • Comfortable in a fast-paced environment
  • Multitasker 

Language Skills:

  • Mother tongue Arabic 
  • Excellent command of written and spoken English Language

Computer Skills:

  • Very good command of MS. Office Applications, especially Word & Excel.
  • Proficiency in use of email 
  • Ability to learn new software

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