Senior HR/Payroll Officer

Background

Takween Integrated Community Development (Takween-ICD) is an urban development firm established in 2009 in Egypt by a young dynamic team with extensive experience, in response to a foreseen growing demand for innovative urban solutions in a world where it is predicted that by 2030, 60% of the world’s inhabitants will be living in urban centers. Takween-ICD specializes in the development of integrated packages in urban development services and solutions to support and complement efforts of tackling urban challenges. Takween-ICD provides project planning, design and implementation services to a range of local and international clients. Takween-ICD fields of interventions include integrated urban development and upgrading; heritage management and conservation; community development and mobilization; and direct involvement in participatory design and construction activities.

Purpose of the position

Senior HR & Payroll Officer is responsible for managing the administration of the Human Resources policies and procedures. The Senior HR & Payroll Officer will assist in carrying out the following functional areas: HR departmental development, employee relations, benefits, compensation, and other employment related functions. The Senior HR & Payroll Officer will be responsible for maintaining day-to-day administrative, personnel services and human resource management functions in order to meet office requirement and a smooth workflow.

Takween-ICD works on a variety of projects in urban conservation, rehabilitation and restoration of cultural heritage sites and consequently responsible to ensure quality and maintenance of HR records for the company.

Main Duties and Responsibilities

• Maintain and updates HR Information System to ensure that all personnel information is properly & accurately captured, effectively managed and maintained at all times;
• Preparing new employee files and ensure appropriate filing for employees` documents;
• Prepare social Insurance declarations for social Insurance department;
• Update and follow up employment contracts, social insurance applications, bank applications for ATM Cards, Medical application and examination;
• Provides support to employees in the interpretation of HR policies and guidelines;
• Coordinating with IT in setting up a designated log-in, workstation, email address, etc.);
• Develop and maintain HR files;
• Manage and monitor attendance records, leave requests, and on-duty missions in Takween’s Main office and all its related field offices;
• Prepare attendance related reports and monthly status reports for senior management (insurance, new contracts, end of employment etc.);
• Update and maintain staff leave records;
• Collect and review all time sheets from employees and consultants once approved by management;
• Conduct employee orientation on HR processes and policy;
• Participates in the conduct of investigations when employee complaints or concerns are brought forth;
• Participate in the conduct of investigation for disciplinary matters; 
• Responsible for planning and scheduling of staff meetings;
• Prepare payroll sheet monthly to be submitted to Finance before payroll transactions;