Senior Administrative Assistant

Position Summary: 

The Administrative Assistant will support the administrative, logistical, and operational needs of the HEI office, as well as supporting the project’s disability activities. Activities include serving as receptionist, data collection, entry; participant data reporting to the direct manager, conducting procurement and inventory processes; drafting documents; coordinating travel logistics; and coordinating appointments and meetings to all HEI staff.

Responsibilities:

• Serve as first point of contact in the project office for visitors or calls.
• Draft documents such as letters, reports, and invitations.
• Conduct basic translation between Arabic and English as required, coordinating with external professional translators on more significant documents.
• Coordinate and make arrangements for staff travel in accordance with AMIDEAST and USAID travel policies.
• Coordinate staff travel with AMIDEAST, car rental companies, airlines, and/or hotels. 
• Maintain up to date, clearly organized grant files containing all required documents, and monitor M&E documentation, auditing as needed.
• Arrange logistics for meetings (invitations, location, refreshments, other).
• Conduct proper procurement of equipment, property, and services, following AMIDEAST procurement policies.
• Maintain and monitor inventory of all project equipment and property, conducting quarterly reviews.

• Assist with administrative tasks for the university disability service center component (online research, phone calls, purchasing, etc)
• Provide support for other program activities as needed.
• Perform other tasks as requested.