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Job Description
- Acting as the first point of contact between CEO and internal/external clients via phone calls and other methods of communication
- Managing and organizing diaries, and scheduling appointments, meetings, and events
- Taking meeting minutes
- Transcribing from dictation
- Arranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
- Organizing events and conferences
- Preparing reports, presentations, and briefs
- Maintaining databases and filing systems
- Collating and filing the manager’s business expenses and travel expenses
- Conducting research on behalf of the manager
- Liaising with clients, suppliers and other staff
Job Requirements
- Prior experience in a personal assistant, executive secretary, or office manager role
- Ability to follow established processes
- Highly organized with excellent time management skills
- Ability to communicate clearly and concisely with clients of all levels both internally and externally
- Has a good background in marketing
- Has a valid driving license
- Able to travel abroad
- Has a good business background
- Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Experience in creating and maintaining office management systems and procedures
- Customer service skills
- Ability to multitask and prioritize workloads
- High level of attention to detail
- Bachelor degree education
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