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Job Description
- Reporting directly to the CEO, keeps the company organized, boost morale, and increase the productivity of the team.
- Managing the phone line, scheduling, meetings, managing the calendar, and handling travel arrangements of the CEO.
- Maintain agenda and assist in planning appointments, board meetings, conferences, etc.
- Book rooms and conference facilities; when needed.
- Handle confidential documents ensuring they remain secure.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.).
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.
Job Requirements
- Degree in business administration or relative field.
- Proven experience as executive secretary or similar administrative role.
- Excellent organizational and time-management skills.
- Familiarity with basic research methods and reporting techniques.
- Outstanding communication and negotiation abilities.
- Proficient in MS Office and “back-office” software (e.g. ERP).
- Presentable.
- In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of the relevant industry indulgent.
- Fluent English.
