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Job Description
- Preparing everything related to visits, announcing the responsible authorities, preparing the tools they need, such as visitor cards and medical suit, welcoming visitors and directing them to the appropriate departments or individuals.
- Answer telephones and respond to inquiries via telephone or email and redirect them when necessary
- Book meeting rooms, set up conference calls and take messages and minutes during meetings
- Preparing and sending monthly samples to head office.
- Monthly fleeting report for security department
- Update business line list.
- Acting on behalf of the office manager in the duties entrusted to her or in the absence of her. Perform administrative tasks, including filing and photocopying.
- Write emails, memos and letters and maintaining diaries.
- Check frequently the levels of office supplies and ordering new stationery, furniture, appliances and electronics as required.
- Creating PR for all stationery required for any factory department.
- Coordination of incoming or outgoing correspondence with the Head office.
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- File and update contact information of employees, customers, suppliers and external partners Develop and maintain a filing system
- Undertake occasional receptionist duties
- Plan in-house or off-site activities, like parties, celebrations, events and conferences.
- Purchasing office supplies and equipment and maintaining proper stock levels.
- Performs additional duties as assigned by executives.
- Supervising and monitoring the work of administrative staff.
- Perform related duties as assigned, within your scope of practice
Job Requirements
- Previous experience within 2 years in the same role
- Bachelor of Bossiness Administration or any other related field
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. experience in an administrative role
