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Job Description
- Assemble invoices to be completed for payment.
- Review invoices and requisitions for satisfactory payment approval
- Monitor the status of invoices to ensure that payments have been made on time
- Coordinate with other departments such as accounts receivable, general accounting, and finance to ensure that all invoices are paid in a timely manner
- Communicate with vendors regarding any issues with their invoices or accounts receivable balances
- Coordinate with banks or other financial institutions regarding delinquent accounts
- Maintain copies of vouchers, invoices or correspondence necessary for files
- Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable),
- Check vendor files for any previous payments and assign voucher numbers
- Analyze and reconcile special general ledger accounts
- Handle high invoice volumes in multi-currency from domestic and international vendors for the company.
- Review, analyze, and respond to suppliers’ inquiries and perform supplier statement of account reconciliations
- Complete entry of VAT
- Create reports summarizing accounts payable activity across multiple departments or entities
- Review and ensure approving purchase orders through the determined approval cycle to ensure that they comply with company policies or procedures
- Calculate and pay payroll taxes and file tax forms with governmental parties.
- Reconcile processed work by verifying entries and comparing system reports to balances
- Maintain historical records
- Paying vendors by scheduling pay checks and ensure payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance
- Prepare analyses of accounts and producing monthly reports
- Work on improving the payment process
Job Requirements
- Education: Commerce Bachelor degree (Accounting Department).
- Real estate experience is a must.
- Related function experience: 5+ years’ experience.
- Related position experience: 1 year experience.
- MS office – excellent.
- Financial system experience.
