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Job Description
- Manage, coordinate and maintain calendar of Managing Director including appointments, meetings and travel.
- Responsible for organizing of internal and external meetings on behalf of the Managing Director ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
- Provide executive and administrative support to Managing Director .
- Responsible for organizing Managing Director travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
- Monitor and respond to incoming communications (including complaints) to Managing Director office including phone calls, emails and walk ins, ensuring correct department distribution.
- Secretarial support for meetings as and when required by the Managing Director , including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.
- Drafting and writing high quality reports and presentations, as required by the Managing Director .
- Communicating important updates and information to Office as required by Managing Director .
- Structure the calendar of events.
- Responsible for managing Managing Director personal driver’s daily schedule in line with Managing Director daily requirements.
- Arrange Central Office and Senior leadership events.
Job Requirements
- Proven work experience as a Personal Assistant
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organisational and time management skills
- Up-to-date with latest office gadgets and applications
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
- PA diploma or certification would be considered an advantage