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Personal Assistant

Maadi, Cairo
Posted 1 year ago
254Applicants for1 open position
  • 53Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Manage, coordinate and maintain calendar of Managing Director  including appointments, meetings and travel.
  • Responsible for organizing of internal and external meetings on behalf of the Managing Director  ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
  • Provide executive and administrative support to Managing Director .
  • Responsible for organizing Managing Director  travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
  • Monitor and respond to incoming communications (including complaints) to Managing Director office including phone calls, emails and walk ins, ensuring correct department distribution.
  • Secretarial support for meetings as and when required by the Managing Director , including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.
  • Drafting and writing high quality reports and presentations, as required by the Managing Director .
  • Communicating important updates and information to Office as required by Managing Director .
  • Structure the calendar of events.
  • Responsible for managing Managing Director  personal driver’s daily schedule in line with Managing Director  daily requirements.
  • Arrange Central Office and Senior leadership events.

Job Requirements

  • Proven work experience as a Personal Assistant
  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Outstanding organisational and time management skills
  • Up-to-date with latest office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • High School degree
  • PA diploma or certification would be considered an advantage

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