Job Details
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Job Description
The Director of a leading technology consultancy is looking for a talented individual to come on board as his Executive Assistant. The executive assistant will be tasked with providing high-level administrative support across the managing director's work, and personal schedules. The executive assistant will play a vital role in ensuring the company runs in an efficient and cohesive manner, Ultimately, the candidate will contribute to the efficiency of our business by providing personalized and timely support to executive members.
What we need you to do (including but not limited to)…
• Extensive calendar, diary and project management
• Answering and directing telephone calls
• Managing the managing director's email inbox and sending responses
• Coordinating schedules, meetings and appointments
• Arranging travel and booking accommodation
• Providing general administrative support
• Preparing memos, letters, invoices, statements and other documents
• Liaising with clients, colleagues and other EAs
• Greeting visitors and clients
• Management and oversight of business projects
• Attending meetings with your boss and recording minutes
• Taking meetings and reporting back with actions
• Involvement with interviewing, hiring and training staff
• Maintaining and monitoring budgets and expenses
• Arranging dinners, social events and public appearances
Producing timelines and reviews of projects
•Researching new business ventures or projects
Please note. All candidates must be fluent in both verbal and written English language.
All work will be remote with the potential for global travel when required by the business. Working hours will be UK time 9am - 5.30pm with the potential for overtime in busy periods.
Job Requirements
• Exceptional organisational and diary management skills.
• High levels of flexibility and adaptability
• Flawless communication and presentation skills, both written and verbal in the English language
• Excellent telephone manner
• The ability to multitask and prioritise an everchanging workload
• The ability to work under pressure and reach deadlines
• Problem-solving and decision-making skills
• The ability to work autonomously
• The ability to determine which emails, reports, telephone calls etc need to reach your boss and which do not
• Strong business and commercial acumen
• The ability to communicate with and present to senior management and executives
• The ability to build relationships at all levels across the business and with external contacts
• Experience using the full Microsoft Office suite
• Drafting, writing and research skills