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Job Description
- Professionalizing the work of the Board and improving corporate governance practices (identify gaps in corporate governance matters and propose ways to address such weaknesses).
- Helping the Board work at its highest level of efficiency, by introducing best practice working procedures and legal requirements.
- Working closely with the Chairman of the Board in the planning and organizing the Board of Directors meetings.
- Assisting in establishing and maintaining clear communication between the various governing bodies of the Company in compliance with the Company’s articles, charters, family protocols and other internal regulations.
- Coordinating among the various Board members, as well as between the Board and other Company constituencies (including Shareholders, management, and employees).
- Providing professional and administrative support to the Annual General Assembly meeting and to ensure that the Company’s legal obligations to its Shareholders are being properly discharged.
- Ensuring that the Board and Board committee charters are kept up to date (ensure that the governing bodies follow existing internal corporate rules and policies, and change them, or institute new ones, when appropriate).
- Providing the Board members with accurate and complete information to support their decision-making process.
- Providing induction training for newly elected Directors, training of incumbent Board members and assisting the Chairman of the Board in carrying out the performance evaluation of the Board.
- Advising Directors on their duties and responsibilities.
- Maintaining complete records of all Board members; their recent resume, their contact details, their business interests, their approval to serve in the Board including duration of their service and expiry of their term.
- Notifying all directors of the Board meetings and assisting the Chairman to set the agenda for each Board meeting.
- Attending all Board meetings and ensuring that accurate minutes of meetings are taken and approved and that the format and level of detail of the minutes recorded reflects the wishes of the Board.
- Ensuring Board meetings are conducted in accordance with the organization’s by-laws.
- Maintaining meetings records, and documents relating to all Board and Committee meetings, and the entity’s seal and stamps.
- Following up on action items of both the Board and its Committees.
- Communicating with and collecting voting ballots from directors.
- Establishing templates for preparing Board papers and presentations.
- Resolving organizational matters for Board meetings.
Job Requirements
- Degrees or professional qualifications in business, law, accountancy, or public administration.
- Previous Board experience.
- Knowledge of corporate governance and compliance
- Excellent Arabic / English speaking & writing.
- Excellent MS office package.
- A good understanding of business law and finance,
- Good organizational and time management skills,
- Integrity, loyalty, and discrete personality
- Experienced with minute taking and management of the office.
