Facilities Assistant Manager

Supervision of Subordinates

• Organize and supervise the activities and work of subordinates to ensure that all work within a specific area of the facilities section is carried out in an efficient manner which is consistent with operating procedures and policy

Budgets and Plans

• Contribute to the preparation of the  facilities section budget and monitor financial performance versus the budget so that the business is aware of anticipated costs/revenues and areas of unsatisfactory performance are identified
• Responsible for faculties’ budget which is around 2 million EGP.

Policies, Systems, Processes & Procedures

• Recommend improvements to policy and direct the implementation of instructions covering all areas of facilities activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.

Day- to-day operations

• Supervises the day-to-day operations of facilities to ensure that work processes are implemented as designed and comply with established policies, processes and procedures.

Facilities Planning & budgeting

• Supervises the day-to-day operations of facilities to ensure that work processes are implemented as designed and comply with established policies, processes and procedures.
• Prepare and supervise the annual facilities budget related to stationary, buses, furniture, cleanliness tools, buffet requirements, etc.
• Develop and execute system for regular cleaning, repair and maintenance of facilities.
• Monitor and manage expenses within the allocated budgets.
• Plan best allocation and utilize space and resources for new buildings, or re-organize current premises.
• Manage refurbishment, renovations and office moves.
• Supervise the proper implementation of company events or social or entertainment activities. Sports activities, summer vacations and one day vacation trip for all employee.

Facilities Operation 

• Direct, organize and control essential central services such as reception, maintenance, mail, archiving, cleaning, catering, waste disposal, cafeteria and recycling.
• Manage the mobile system operation, delivering the sim card to new users and monitor the usage, invoices according the internal policy.
• Manage the business travel cycle and one day mission “requests, approvals and per deem” for Pasta Sector to be matched with the company policy.
• Daily receive and sell the scrap and waste materials which came from the three factories “production & packing” and the sales branches.
• Manage Factory visitors “Hotel reservation, Transportation, food, entertainment and Medical care “.
• Manage all the employees company accommodation
• Manage the distribution of the free samples for all employees on a monthly bases and any addition for free samples on the feast occasion
• Coordinate with Savola admins in other business units in Egypt to send them their employees’ pasta free samples on a monthly basis
• Responsible in organizing & handling all company and employees’ events, trips and any relate

Governmental Duties 

• Responsible for handling facilities related governmental relations and permits like 10th of Ramadan authorities, electricity, natural gas, water authorities ……. etc.)
• On charge of handling the Investors associations and raise any issues that faces the company from governmental authorities and follow till solving any issues raised

Projects 

• Supervise the implementation of projects to ensure that the project cycle is completed, meeting agreed project parameters (cost budget, timelines, scope and quality), standards and objectives

Continuous Improvement

• Stimulate subordinates and contribute to the identification of opportunities for continuous improvement of section systems, processes and practices taking into account ‘international best practice’, improvement of business processes, cost reduction and productivity improvement

Reporting

• Supervise the preparation of timely and accurate reports of facilities to meet Savola and department requirements, policies and standards
• Maintain accurate records of equipment functioning status and other systems in building.

Health, Safety, & Environment

• Monitor the adherence to all relevant safety and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high quality products/service and a responsible environmental attitude