Personal Assistant

The role of the Personal Assistant centers around essential administrative tasks to support the Executive Officer to ensure the smooth operations of the business. It is essential for the candidate to be highly committed, responsible, and creative with problem-solving with excellent interpersonal skills and ability to work under pressure and maintain confidentiality. The ideal candidate demonstrates a knack for business acumen, an ability to command a room, is highly ambitious, and possesses great potential in building a career.

Responsibilities

• Act as the Executive Officer's right-hand person
  
• Responsible for daily problem solving and project management
  
• Scheduling meetings and managing calendars
  
• Assisting with daily time management
  
• Answering phone calls, responding to emails, and taking messages
  
• Drafting correspondence such as emails and letters
  
• Taking accurate and comprehensive meeting minutes
  
• Planning travel requirements including booking flights, accommodation, and ground transportation
  
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations
  
• Coordinating events and speaking engagements
  
• Performing other job-related duties as assigned by Management
  

• Tertiary education in Business Administration or relevant subjects
  
• Minimum of 3 years’ experience in the same role in the UAE
  
• Ability to provide the highest degree of quality performance
  
• Demonstrable instinctive business acumen
  
• Full English proficiency is required and additional spoken languages are a plus
  
• Advanced computer literacy is required e.g., MS Office
  
• Excellent communication and interpersonal skills, and telephone etiquette
  
• Strong multitasking abilities, time management, and organizational skills
  

• International team (over 50 nationalities)
  
• 24 annual leave days
  
• Annual flight home
  
• Life insurance plan
  
• Medical insurance plan (with the option to upgrade at your own cost)
• Access to exclusive Fazaa discounts (applicable in participating retail stores, food & beverage outlets, fitness clubs, cinemas, theme parks, clinics, and more)
  
• Invitations to participate in various company functions, staff events, and department team building events
  
• Opportunities to learn, develop and grow with the organization
  
• Being part of a motivated team and Moving-Forward-Company-Culture