HR & Admin Specialist

Admin Role

• Organize Meetings, greet clients and visitors who are coming to the office and ensure they received the suitable welcoming;
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Organize, prepare agendas and take minutes of the meetings to record the taken decisions and follow up their executions;
• Handle incoming, outgoing calls, correspondence, emails and all tasks required; - Administrate all the administration tasks including printing, photocopying, filing, and scanning the documents as needed;
• Organize business travel, accommodations, conferences and executive managers onboarding:
• Organize and prepare staff's meetings and follow up with the different departments on the requested actions
• Maintain minimum level stationary supplies and coordinate deliveries.
• Keep minimum stationary level of stuff
• Follow up on office maintenance and contact concerned parties: electrician, carpenter…etc.
• Order and record canteen & cleaning supplies
• Carry out administrative duties of the department to fulfil the needs of all employees.
• Follow up on messengers/ drivers’ missions progress

HR Role

• Responsible for all Personnel
• Follow up with all employees
• Processing all personnel action forms and ensuring proper approval.
• Follow up, prepare all belongs to insurance office like sick leaves and insurance form 1, 6, 2.
• Prepare and update employment records related to hiring, transferring, promoting, and terminating.
• Responsible for Archiving and review employee files
• Responsible for hiring process according to Egyptian Labor Law and all work related to social insurance and labor offices.
• Screening CVs in databank, website, received as a result of publishing advertisement or website search, etc.
• Conduct initial interviews if required and make assessment reports.
• Phone interviews & face to face interviews with shortlisted candidates.
• Handle all the complaints made by the employees.
• Follow up dealing with insurances, the labor office with the monthly and annual payments, and fulfill the inspections.
• Create and update personnel records for each employee and maintain the employee database system