Executive Administrative Assistant

Palm Hills Developments -
Smart Village, GizaPosted 2 years ago

575Applicants for1 open position

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Ensure that the Department's administrative functions assigned are effectively carried out.
Manage and maintain the President/C.E.O’s diary, arranging meetings, hotels, and travel arrangements.
Commission, prepare, quality assure, and draft briefing material and presentations for the President/C.E.O’s in advance of meetings.
keep and maintain an accurate record of papers and electronic correspondence on behalf of the President/C.E.O’s
Prepare correspondence on behalf of the President/C.E.O’s Coordinate meetings and conference calls; Calendar coordination, etc…
Coordinate end-to-end activities about business travel for President/C.E.O in a timely and effective method.
Responsible for heavy calendar management, requiring interaction with internal and external executives and assistants, as well as consultants, to coordinate various complex executive meetings.
Record & take meeting minutes accurately and professionally, including distribution and follow-up on arising actions therein.
Create & maintain a comprehensive & organized filing system for the President/C.E.O files and any other general documentation as may be required.
Receive and screen visitors, telephone calls, and meetings, requiring the use of judgment and the interpretation of policies, rules, procedures, and ordinances.
Responsible for ordering and maintaining all department supplies and arranging office maintenance and repair work.
Provide a service that aligns with the President/C.E.O work habits.

Education	:	Bachelor's degree.
Work Experience Work Location	:	A minimum of 8 to 10 years of relevant experience. Smart Village – October, Prefer Sheikh Zayed, October, Mohandessen & Zamalek residents.
PC Knowledge	:	Excellent knowledge of MS Office. Fast typing speed in both English and Arabic.
Technical skills	:	Ability to develop memos, letters, and formal documents in both English and Arabic.
Personal skills	:	Strong communication skills, high level of emotional intelligence, organization, and decision-making. Strong sense of time management. And problem-solving. Excellent command of English, Presentable, Customer oriented.
Special requirements	:	Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties. Demonstrate attention to detail and decision-making skills to respond to high-pressure situations. Demonstrate time management skills to plan, manage, and coordinate executive's activities and major functions