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Job Description
PURPOSE
- The Assistant & IM Officer provides administrative support and oversees information management, either independently or under the supervision of the Executive Assistant & IM Officer. S/he acts as a reference person for written protocols, correspondence and standard tools.
MAJOR DUTIES & RESPONSIBILITIES:
- Under the direct supervision of the ICRC Cairo Head of Delegation, the Assistant and Information Management Officer
- Organizes and manages coherent and efficient information flow (internal & external)
- Writes and revises information management and communication procedures and guidelines
- Implements and monitors projects related to ICRC information environment strategy
- Proposes changes and improvements in order to ensure the right treatment and sharing of documents
- Keeps various databases and lists updated
- Makes sure that institutional documents are properly filed as per rules and protocol
- Trains and supports users on all topics related to information management
- Ensures compliance with the rules of visual identity in external presentations, letterheads, etc.
- Manage the agenda of the management and external contacts
- Trains, supervises and supports the staff under her/his responsibility
- Is responsible for the general secretarial work of the management and will, amongst other tasks,
- Distribute or manage paper and electronic mail and ensures filling.
- Create and proofread documents in Arabic, English and French is a plus,
- Translate simple documents from English to Arabic and vice versa
- Organize and prepare meetings with external interlocutors,
- Take minutes of meetings if requested.
Job Requirements
Qualifications and Experience:
- University degree or equivalent.
- 3-5 years’ experience in Information management, records management and secretarial expertise.
- Excellent command of written and spoken Arabic. Very good oral and written communication skills in English. French is a plus.
- Very good computer skills, incl. Word, Excel and PowerPoint. Experience in using collaboration tools/platforms, the Internet, etc.
Key Competencies
- Capacity to work independently
- Excellent organisational, methodical abilities.
- Sense of initiative, pro-activeness and setting priorities.
- Flexibility, patience, diplomacy resistance to stress inherent to a "multi-tasking” job and capacity to adapt to changes.
- Service-oriented.
- Excellent communication skills in a multi-cultural context
- Strong leadership and teamwork skills.
- Flexibility to travel.
Deadline 20 May 2021
As ICRC, we are convinced that diversity makes us better at what we do: it enables us to form close relationships with wide-ranging communities and develop the best solutions for the people we work with. We make a conscious effort to have diverse teams with regards to age, gender, disability, race, ethnicity, religion and sexual orientation.
P.S. Only qualified candidates with the required criteria will be contacted
