Project Manager

Plan the Project

• Define the scope of the project in collaboration with senior management.
• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project.
• Determine the resources (time, money, equipment, etc.) required to complete the project.
• Develop a schedule for project completion that effectively allocates the resources to the activities.
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required.
• Determine the objectives and measures upon which the project will be evaluated at its completion.

Staff the Project

• Ensure that the Technical office department, Planning & Furniture design finish their duties regarding each project.
• Manage project staff and/or volunteers according to the established policies and practices of the organization.
• Ensure that all project personnel receive an appropriate orientation to the organization and the project.
• Contract qualified consultants to work on the project as appropriate.

Implement the Project

• Execute the project according to the project plan.
• Develop forms and records to document project activities.
• Set up files to ensure that all project information is appropriately documented and secured.
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project.
• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project.
• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards.

Control the Project

• Write reports on the project for management and for funders.
• Ensure all operations are carried on in an appropriate, cost-effective way.
• Communicate with funders as outlined in funding agreements.
• Monitor and approve all budgeted project expenditures.
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly).
• Manage all project funds according to established accounting policies and procedures.
• Ensure that all financial records for the project are up to date.
• Prepare financial reports and supporting documentation for funders as outlined in funding agreements.

Evaluate the project

• Ensure that the project deliverables are on time, within budget and at the required level of quality.
• Evaluate the outcomes of the project as established during the planning phase.

Other duties

• Conduct regular meetings with team to discuss about issues, concerns, updates etc.
• Direct and coordinate activities of departments concerned with the production, technical, planning, procurement, projects, furniture & QC.
• Manage and direct operations team to achieve business targets.
• Assist in developing or updating standard operating procedures for all business operational activities.
• Build strong relationship by addressing customer issues and complaints in a timely manner.
• Provide operational support and guidance to staff.
• Assist in developing operating and capital budgets.
• Monitor and control expense according to allotted budget.
• Manage work assignment and allocation for staff.
• Conduct performance review and provide performance feedback to his staff.
• Maintain accurate and clear documentation for operational procedures and activities.
• Work in compliance with company policies and procedures.
• Ensure team follows standard operating procedures for all operational functions.
• Support operational risk and audit process for the purpose of preventive maintenance.