Invoice Processing:

Receive, review, and verify invoices for accuracy and compliance with company policies and purchase orders.

Enter invoices into the accounting system, ensuring all necessary approvals are obtained.

Payment Processing:

Schedule and execute timely payments to vendors and suppliers, ensuring cash flow management.

Prepare payment batches and verify accuracy before processing.

Reconciliation:

Reconcile vendor statements and resolve discrepancies in a timely manner.

Conduct monthly reconciliation of accounts payable balances to ensure accuracy.

Expense Reporting:

Review employee expense reports for compliance with company policies.

Process and reimburse approved expenses efficiently.

Month-End and Year-End Close Support:

Assist in the month-end closing process by ensuring all invoices and payments are recorded.

Provide necessary reports and documentation for the year-end close.

Data Accuracy:

Ensure accurate and up-to-date data entry, maintaining the integrity of the accounts payable ledger.

Conduct regular audits of accounts payable processes and records.

Reporting:

Prepare and analyze accounts payable reports for management, highlighting trends and insights.

Provide ad-hoc reporting as needed to support financial decision-making

Compliance:

Ensure compliance with internal controls, financial policies, and tax regulations.

Stay updated on changes in accounting standards affecting accounts payable.

Support Internal and External Audits:

Provide documentation and support during internal and external audits.

Respond to auditor inquiries related to accounts payable processes.

Collaboration:

Work closely with other departments, such as purchasing and operations, to ensure seamless processing of invoices.

Participate in team meetings to discuss financial performance and potential process improvements.