Office Manager
Grinta -
Cairo, EgyptPosted 2 years ago358Applicants for1 open position
- 7Viewed
- 0In Consideration
- 0Not Selected
Job Details
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Job Description
- We are hiring an energetic professional Office Manager who will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety.
- The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.
- Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision.
- Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.
Job Requirements
Office Manager responsibilities:
- Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
- Organize and schedule meetings and appointments.
- Partner with HR to maintain office policies as necessary.
- Organize office operations and procedures.
- Coordinate with IT department on all office equipment.
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
- Manage contract and price negotiations with office vendors, service providers, and office lease.
- Provide general support to visitors.
- Responsible for creating PowerPoint slides and making presentations.
- Manage executives' schedules, calendars, and appointments.
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
- Assign and monitor clerical, administrative, and secretarial responsibilities and tasks for the board.
- Participate actively in the planning and execution of company events.
- Allocate available resources to enable successful task performance.
- Ensure security, integrity, and confidentiality of data.
- Design and implement office policies and procedures.
- Maintain a safe, secure, and pleasant work environment.
Office Manager requirements:
- Proven office management, administrative, or assistant experience.
- Knowledge of office management responsibilities, systems, and procedures.
- Excellent time management skills and ability to multitask and prioritize work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- Proficient in Microsoft Office.
- Knowledge of accounting, data, and administrative management practices and procedures.
- Knowledge of human resources management practices and procedures.
