Executive Assistant

The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways — from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.

The RoleIf you are an Executive Assistant looking for an opportunity to grow, AspenTech is seeking a driven individual, to work in fast-paced environment to support our Chief Marketing and Strategy Officer and other leaders. You will perform a broad range of administrative duties focused on enabling the efficiency and effectiveness of the leaders you support.
To be successful in this role, you must be proactive and take initiative, and able to manage a multitude of competing priorities to meet deadlines. You must have great attention to detail along with superior communication skills, and demonstrate a high level of professionalism in all interactions with internal and external stakeholders. You must be a self-starter who is able to initiate and manage activities with a strong sense of ownership and overall focus on work quality and timeliness.Your Impact

• Undertake administrative activities and projects that require confidentiality, discretion, and independent judgement.
• Proactively support Executives to assist in their productivity.  Anticipate issues and initiate appropriate action to ensure the most effective use of the Executive’s time.
• Manage complex calendar arrangements for Executive team members, spanning multiple time zones and countries, including teleconference meetings, planning, etc.
• Coordinate travel arrangements for both U.S. and international trips, to include flights, hotel, ground transportation, as well as processing travel and expenses.
• Organize meetings including scheduling dates/times, room reservations, and agenda development.
• Ensure Executive team member has all necessary information for meetings, i.e., synthesize and prepare relevant documentation, coordinate agenda items, etc.
• Draft, review, make edits to and format presentations and documents; prepare spreadsheets.
• General administrative support including telephone screening, printing, copying, and responding to routine inquiries.
• Providing back-up coverage for other administrative staff.
• Any other duties as required by the Executive Team member and other leaders.

What You'll Need

• 5 or more years’ experience supporting Executive level management in a corporate environment.
• High School diploma required; Bachelor’s degree preferred.
• Proactive with strong organizational skills; must be able to set priorities and work independently.
• Demonstrated ability to effectively meet deadlines in a fast-paced environment with a multitude of competing priorities.
• Exceptional verbal and written communication skills.
• Manage a demanding workload, and balance self-managed tasks/projects along with management support needs.
• Thoroughness and follow-through.
• A good team player with ability to interact effectively with Executives and employees at all levels.
• Self-starter with strong sense of ownership and pride in your work.