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Personal Assistant

Femex Egypt
Sheraton, Cairo

Personal Assistant

Sheraton, CairoPosted 18 days ago
94Applicants for1 open position
  • 72Viewed
  • 19In Consideration
  • 47Not Selected

Job Details

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Job Description

  • Manage all related work activities related to CD.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Organizing and attending meetings and ensuring the manager is well prepared for meetings
  • Arranging travel, visas and accommodation and provide general assistance during presentations.
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the CD, if needed.
  • Maintain office correspondence, handle customer complaints and inquiries, and most importantly maintain confidentiality of sensitive data.
  • Alert manager about cancellation or new meetings.
  • Organize the office layout and maintain supplies of stationery and equipment, if needed.
  • Provision of a comprehensive administration and secretarial support service including word processing, photocopying, and email/ Internet.
  • Respond to public enquiries face-to-face or via telephone/email, The preparation of notices of meetings and agenda papers; minute taking, production and distribution of minutes. Copying, collection and archiving of all necessary supporting papers.
  • Maintenance of Trust filing systems in both electronic and hard copy and the provision of information as required to support the effective management of the business
  • To compile and co-ordinate appointments and meetings in the CD’s diary and to sort and prioritise enquiries; to answer enquiries on behalf of the CD, when required
  • Receiving of visitors and the arranging of hospitality.

Job Requirements

  • Females Only
  • Fluent English
  • 4-6 years of experience.
  • Flexibility
  • Communications Skills
  • Organizational skills
  • Very good MS knowledge (Word, PowerPoint, Excel)
  • Problem Solving Skills
  • Multi-tasking.
  • Time Management Skills

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