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Job Description
- Overseeing general office operation.
- Greeting visitors, answering incoming phone calls and delivering world-class service to our customers.
- Coordinating appointments and meetings and managing staff calendars and schedules.
- Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.
- Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
- Purchasing office supplies and equipment and maintaining proper stock levels.
- Producing reports, composing correspondence, and drafting new contracts.
- Creating presentations and other management-level reports.
- Manage, track and ensure compliance on all employee information and documentation
- Responsible for and supports audits/reviews of personnel files, and for maintaining and communicating employee contact information
- Prepare interviews schedule
- Prepare new hire orientation material and maintain data entry for new hires.
- Conduct new hire orientation and on-boarding.
- Prepare and process all pre-hire and post-hire verification's and follow through with Orientation paperwork.
- Create and maintain all employee files in system.
- Responsible for tracking required certifications, credentials and new hire requirements.
- Manage credentialing process and tracks and follows up on completions.
- Conduct wage work-ups and pay analysis for new/internal hires and employee actions, for HR Manager approval.
- Collect HR data for reports on employee population and actions to ensure compliance and monitor trends. Provide information for monthly and annual reports to HR Director.
- Contribute to and/or lead HR projects and tasks as assigned by the HR Manager.
- May be appointed to participate and/or lead HR-related committees and/or special projects.
- Maintain proficiency in all Microsoft applications used for HR transactions and reporting.
- Prepare all required data for Medical insurance file
- Coordinates the collection of all necessary profile details in order to establish and maintain employee profiles of record.
- Properly documents employment changes on firm’s official forms for authorization, tracking, and distribution per existing procedures.
- Handle any task assigned by HR Manager
Job Requirements
- Bachelor's degree in Human Resources or any related field
- Very Good English level
- Minimum experience two+ years of in human resources.
- Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook e-mail/calendar system.
- Experience with human resources information systems preferred.
- Strong interpersonal skills necessary in order to communicate and deliver results to all levels of the organization.