HR & Admin Manager

Techniline Electronics is an importer and distributor of Professional Audio Equipment and Musical Instruments. Established in the UAE in 1994, our operations involve wholesale, distribution, retail, and projects. We have a current team strength of 40+ and are looking for a capable HR & Admin Manager.Job PurposeTo act as the first point of contact of the Human Resources team for all employees of the GroupTo provide an effective Human Resources administration serviceTo co-ordinate HR recruitment systems including safer recruitment practicesTo ensure the availability of accurate HR records on all employeesTo provide HR reports as requiredJob DutiesPayroll relatedHR Database and ReportingHR AdministrationGeneral AdministrationRecruitment and SelectionOnboarding and InductionLearning, Development, and TrainingAdvice and GuidanceAdditional administrative or Operational responsibilities as requiredNeed to have:Experience in General HR AdministrationExperience in UAE Labour and Immigration processingStrong English written and verbal communication skillsDetailing of Job Duties:HR Database and ReportingEnsure the HR Database accurately reflects current staff positions and details. This includes maintaining master data relating to all staffs, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.Payroll relatedEnsure that all payroll instructions are prepared and logged in time for the monthly payroll run and submitted to accounts department, for example; contractual variations, new starters, leavers, contractual benefits and staff benefits.Monitor attendance, and punctuality.HR AdministrationEnsure KRAs (Key Responsibility Areas) are documented and handed overEnsure electronic and paper-based personnel files are maintained and filing is completed in a timely manner.Carry out general administration tasks for the HR Department, for example; sorting post, telephone answering, devising standard Human Resources documents and manage the HR mail communications.Manage employee movements (Recruitments/transfers/resignations/etc) and settlementsGeneral AdministrationCoordinating all Government related work, including: visas, department of labour documents, renewals, and licenses.Ensure medical tests, and insurances are in order.Maintain an up to date Procedures Manual for all HR Administration duties.Recruitment and SelectionCarry out all the administrative processes in the recruitment process, for example; Prepare recruitment documents, organise recruitment time tables, draft and place adverts, log application forms, administer recruitment campaign, sit on interview panels, and administer test.Onboarding and InductionAdminister the process for new employees, for example; prepare contracts, offer letters, agreements and process all pre-employment checks.Conduct induction meetings with new employees and volunteers and liaise with Line Manager’s and Mentors to ensure they are aware of their responsibility in the induction process.Administer the probation process ensuring Managers know when review meetings need to take place.Learning, Development, and TrainingAssist with the annual appraisal cycle, record completed appraisals, and prepare reports with recommendations.Identify development requirements.Organise and conduct development programmes, including: booking courses, liaising with providers, and arranging in house training-courses.Advice and GuidanceProvide day to day advice to Line Managers and Employees on general HR related queries, requests and Company Policies and Procedures, escalating more complex issues to the Senior Management team.Assist in handling employee grievances and discipline issues.Job Types: Full-time, PermanentJob Location: Port Saeed, Dubai