Branch Admin
PMaestro -
Cairo, EgyptPosted 2 years ago41Applicants for1 open position
- 25Viewed
- 5In Consideration
- 28Not Selected
Job Details
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Job Description
Job responsibilities:
Administration:
- Provide general support to visitors
- Responding to correspondences (phone calls, e-mail, letters, packages, etc.)
- Expedite the resolution of customer problems and complaints to maximize satisfaction
- Manage agendas/meeting rooms booking/appointments etc. for the upper management and customers
- Assist colleagues whenever necessary
- Reconciliation of tasks and information from the leadership team
- Support in designing presentations and data collection for presentations
- Submit timely reports and prepare presentations/proposals as assigned
- Provide the management team with reports on customer needs, problems, interests, competition analysis, and recommend new products and services.
- Acts as a focal point with the finance team
- Events organization and management
- Training organization and logistics handling
Operations:
- Supervise office boys according to responsibilities matrix to ensure highest performance and efficiency
- Maintain and keep up with a system of vendors and clients invoices
- Create and update daily tracking sheets to track the office supplies and manage the inventory.
- Manage office cleaning and maintenance activities
- Coordinate office activities and operations to secure efficiency and compliance with company policies
- Maintains office services by organizing office operations, filing systems, and procedures
- Act as the point person for maintenance, mailing, shopping, supplies, equipment & bills
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
- Follow up on former and current clients payments collection
- Help in following up on social insurance requirements, company legal registrations, etc
- Open purchase orders to suppliers and vendors according to the Sharik-Hub policy
Community support:
- Create a friendly environment to facilitate Sharik-Hub members engagement with high satisfaction and build a loyal community
- Collect feedback from members and analyze to improve service quality
- Communicate with the existing community to make sure everyone's mission is done
- Set monthly training plans for the community members, startups, and staff
- Coordinate training and workshops
- Support building and growing community and shaping its culture with sustainability
- Support PR management
Vendors Management:
- Ensure logistic and coordination with service providers and ensure the quality of service is in line with budget and needs
- Manage contracts and price negotiations with vendors, service providers, and office lease
- Open purchase orders and follow up on projects deliverables
- Manage relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time
Job Requirements
- Minimum of 3 years experience
- Hospitality previous experience is a Plus
- Co-working/Office space previous experience is a Plus
Key Competencies or Skills Required:
- Time management
- Excellent Communication skill
- Sense of anticipation and planning
- Problem-solving skills
- Details oriented
- Teamwork and collaborative mindset
- Mastering of Microsoft Office tools (including Excel and PowerPoint) - knowledge in work on additional design software is a plus
- Continuously improve through feedback
- Eagerness to learn and develop