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Branch Admin

PMaestro
Cairo, Egypt
Posted 2 years ago
41Applicants for1 open position
  • 25Viewed
  • 5In Consideration
  • 28Not Selected
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Job Details

Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:

Skills And Tools:

Job Description

Job responsibilities:

Administration:

  • Provide general support to visitors
  • Responding to correspondences (phone calls, e-mail, letters, packages, etc.)
  • Expedite the resolution of customer problems and complaints to maximize satisfaction
  • Manage agendas/meeting rooms booking/appointments etc. for the upper management and customers
  • Assist colleagues whenever necessary
  • Reconciliation of tasks and information from the leadership team
  • Support in designing presentations and data collection for presentations
  • Submit timely reports and prepare presentations/proposals as assigned
  • Provide the management team with reports on customer needs, problems, interests, competition analysis, and recommend new products and services.
  • Acts as a focal point with the finance team
  • Events organization and management
  • Training organization and logistics handling

Operations:

  • Supervise office boys according to responsibilities matrix to ensure highest performance and efficiency
  • Maintain and keep up with a system of vendors and clients invoices
  • Create and update daily tracking sheets to track the office supplies and manage the inventory.
  • Manage office cleaning and maintenance activities
  • Coordinate office activities and operations to secure efficiency and compliance with company policies
  • Maintains office services by organizing office operations, filing systems, and procedures
  • Act as the point person for maintenance, mailing, shopping, supplies, equipment & bills
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Follow up on former and current clients payments collection
  • Help in following up on social insurance requirements, company legal registrations, etc
  • Open purchase orders to suppliers and vendors according to the Sharik-Hub policy

Community support:

  • Create a friendly environment to facilitate Sharik-Hub members engagement with high satisfaction and build a loyal community
  • Collect feedback from members and analyze to improve service quality
  • Communicate with the existing community to make sure everyone's mission is done
  • Set monthly training plans for the community members, startups, and staff
  • Coordinate training and workshops
  • Support building and growing community and shaping its culture with sustainability
  • Support PR management

Vendors Management:

  • Ensure logistic and coordination with service providers and ensure the quality of service is in line with budget and needs
  • Manage contracts and price negotiations with vendors, service providers, and office lease
  • Open purchase orders and follow up on projects deliverables
  • Manage relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time

 

Job Requirements

  • Minimum of 3 years experience
  • Hospitality previous experience is a Plus
  • Co-working/Office space previous experience is a Plus

Key Competencies or Skills Required:

  • Time management
  • Excellent Communication skill
  • Sense of anticipation and planning
  • Problem-solving skills
  • Details oriented
  • Teamwork and collaborative mindset
  • Mastering of Microsoft Office tools (including Excel and PowerPoint) - knowledge in work on additional design software is a plus
  • Continuously improve through feedback
  • Eagerness to learn and develop

 

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