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Job Description
- Cover the reception desk.
- Take accurate minutes of meetings
- Answer and direct phone calls
- Reply to email, telephone, or face to face inquiries
- Organize and schedule appointments and meetings
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes, Aramex and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies
- Greet and assist visitors to the office, while Providing general support to them
- Provide information by answering questions and requests.
- Handle multiple projects
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs;( E.x: Printer) maintaining equipment inventories, evaluating new equipment and techniques
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Maintain computer and manual filing systems
- Book & Organize travel arrangements for senior managers
- Write letters and emails on behalf of other office staff
- Book conference calls, rooms, taxis, couriers, & Responsible for hotels, etc. also Confirm restaurant reservations for senior staff
- Coordinate office procedures
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
- Receive, sort, and distribute the mail
- Manage staff appointments
- Maintain up-to-date employee holiday records
- Provide polite and professional communication
- Implement clerical duties and administrative processes
- Conduct data entry
- Follow up sheet
- Interviews
- CRM
Job Requirements
- Bachelor degree of any relevant field.
- HR courses are preferred.
- Experience in pharmaceutical industry.
- Proven admin or assistant experience.
- Knowledge of office management systems and procedures.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- Proficient in MS Office
- At least 1 years of experience in the field or in a related area.
