Administrative Assistant

We are looking for a multi-tasker with excellent communication skills. She should always be prepared and responsive, willing to meet each challenge directly. She must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.

Responsibilities:

• Creating quotations and contracts.
• Screening phone calls and routing callers to the appropriate party.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Maintain contact lists
• Develop and maintain a filing system
• Provide general support to visitors
• Provide information by answering questions and requests
• Handle multiple projects
• Prepare and monitor invoices
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Write letters and emails on behalf of other office staff
• Cover the reception desk
• Maintain computer and manual filing systems
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Answer telephone calls and pass them on
• Coordinate repairs to office equipment
• Greet and assist visitors to the office
• Photocopy and print out documents on behalf of other colleagues