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Job Description
- To provide an effective administrative framework to support ongoing projects and external grants.
- Being a vocal point between concerned departments which requires advanced interpersonal and intrapersonal skills.
- Monitoring and maintaining regular reports on the financial / budget status of external grants and projects
- Procurement and Financial tasks related to external grants and ongoing projects.
- Ensure compliance of all documents with both ZC and the granting organization regulations.
- To implement agreed policies and procedures including administration, personnel, and resources.
- To support activities of the research projects and external grants as required, such as assisting in budget planning, preparing reports, communications with granting organizations, and other similar tasks.
- Assist with the preparation of vacancy announcements within the research center.
- Facilitate the onboarding process of external grant team members.
- Maintain external grants database including tracking of budget, technical reports, and financial reports.
- To liaise with the Communications Department as required regarding research and science updates.
- Organizing events, annual meetings, conferences, workshops
- Maintain and update the Research Center’s filing system.
- Organize and schedule appointments.
- Any other administrative tasks related to the Research Center
Job Requirements
- 5 Years plus experience with relevant experience.
- Excellent and Professional written and verbal communication skills.
- Advanced interpersonal and intrapersonal skills are a MUST
- ( Excel Proficiency ) Proven experience in excel is a MUST
- Data analysis skills are a MUST
- Organized and detail-oriented.
- Time management Proficiency
- Excellent judgment and Problem-solving
- Teamwork skills
- Confidentiality
- Information and data management (filing and database management of projects)
- Basic bookkeeping knowledge
- Solid Knowledge of office management communication software and tools (e.g., Microsoft Office suite, Google suite, Zoom)
- Demonstrates an understanding of knowledge specific to the field of Scientific Research
