Job Details
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Job Description
- Acting as a first point of contact, dealing with correspondence and phone calls. managing diaries and organizing meetings and appointments, often controlling access to the manager/executive. booking and arranging travel, transport and accommodation. organizing events and conferences.
- Answering, directing phone calls and handling in and out correspondences according to guidelines defined.
- Organizing and scheduling meetings and appointments.
- Producing and distributing correspondence MOMs, memos, letters, faxes and forms.
- Maintaining supplies, inventory and order whenever needed.
- Submitting and reconciling expense reports.
- Provide general support to visitors
- Coordinating invoices issuance with accounting and Following up on invoices collection and feedback regular about it.
- Carrying out administrative duties such as filing, typing, copying, binding, scanning etc.
- Organizing work arrangements for senior managers.
- Booking conference calls, rooms, taxis, couriers, flights and hotels etc.
- Maintaining computer and manual filing systems.
- Handling sensitive information in a confidential manner.
- Coordinating repairs to office equipment and Carrying any additional clerical tasks as required.
- Maintaining computer and manual record by all supplier’s agreements, performed due diligences and
relevant customer agreements. - Tracking renewal dates of all supplier’s agreements and following up timely renewal.
- Leading due diligence process and coordinating with different departments to complete required information and documents.
- Searching and identifying world class suppliers in particular fields as required.
- Identifying and connecting to world class supplier’s key executives through LinkedIn and other business online directories.
- Tracking international conferences/fairs in particular fields/specialties.
- Reporting spotted conferences/fairs in to business development team.
- Tracking new opportunities by checking governmental activities regularly (in e-newspapers, tenders websites and other relevant sources).
- Interpret materials/documents and assisting in proposals preparation whenever required.
- Translating and coordinating translation of some tender books and principal presentations and catalogues.
- Prepare presentations from pre-defined sources whenever required.
Job Requirements
- Bachelor degree in Business administrative or any relevant majors.
- Language school graduated (preferably American, IGCSE & IB).
- Experience Required: from 1 to 3 years in the same field.
Excellent listening and presentation abilities.
A strong communicator with excellent writing skills.
Excellent knowledge of MS Office Applications. - Self-motivated, proactive, enthusiastic and eager to learn.
Familiar with ERP information systems. - Live nearby work location (Dokki, Giza)
