Job Details
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Job Description
General Responsibilities:
The Administrator should be highly organized and able to multitask with ease. The Administrator’s main tasks include managing office equipment, booking meetings and events.
Duties:
- Answer incoming calls; taking messages and re-directing calls as required.
- Deal with email enquiries
- Take accurate minutes of meetings.
- Organize and schedule meetings and appointments, booking meeting rooms and conference facilities.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- General office management such as ordering stationary.
- Arrange both internal and external events.
- Handle sensitive information in a confidential manner.
- Develop and update administrative systems to make them more efficient.
- Resolve administrative problems.
Job Requirements
Education:
- Bachelor’s degree in office administration or relevant field is preferred.
Experience:
- At least 3 years of experience in the same field.
- Proven experience as an office administrator, office assistant or relevant role.
- Qualifications in secretarial studies will be an advantage.
Skills:
- Outstanding communication and interpersonal abilities.
- Excellent organizational and leadership skills.
- Excellent time management skills and ability to multi-task and prioritize work.
- Excellent knowledge of MS Office and office management software (ERP etc.)
- Familiarity with office management procedures and basic accounting principles.
- Very good command of English language
- Ability to do multiple tasks and work under pressure.
- Attention to detail and problem-solving skills.
- Strong organizational and planning skills.
