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Executive Assistant to CEO (Hybrid)

Financial Docs
Dubai, United Arab Emirates
Posted 1 month ago
49People have clicked1 open position
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Executive Assistant to CEO (Hybrid)

Dubai, Dubai, United Arab Emirates Executive Assistant to CEO (Hybrid)

About the job Executive Assistant to CEO (Hybrid)

Job Description:

We are looking for a talented and experienced Executive Assistant to help our Chief Executive Officer increase his effectiveness by optimizing his time and taking care of certain time-consuming tasks allowing him to stay focused on high-level matters.

Key Responsibilities:

Project Management:
Develop and oversee executive projects Prioritize and delegate tasks effectively Track project progress and submit reports

Research and Data Analysis:

Research certain topics and collect information/data Analyze data to provide insightful recommendations

Communication Management:

Serve as the primary point of contact for internal and external communications Filter, prioritize, and manage emails and phone calls

Scheduling and Calendar Management:

Coordinate appointments, meetings, and events Manage the CEO's calendar to optimize time and avoid conflicts Provide timely reminders and updates for scheduled activities

Meeting Preparation and Follow-up:

Assist in preparing materials, agendas, and presentations for meetings Ensure the smooth running of meetings, including booking rooms and taking minutes Follow up on meeting decisions and action points

Travel and Event Planning:

Arrange travel plans including flights, accommodation, and transportation Create detailed travel plans and itineraries Coordinate and oversee business events

Handle Personal Errands (lower degree):

Manage personal appointments for balanced professional and personal schedules Handle personal shopping and errands as needed Coordinate with household staff for home upkeep Organize family activities and travel plans


Proven experience as an executive assistant or similar role Good understanding of tech company dynamics Excellent problem-solving and decision-making capabilities Exceptional organizational and time-management skills Strong communication and negotiation skills Proficiency in using Office/Google Suite and project management software Ability to handle confidential information with discretion Experience in managing multiple priorities and projects Knowledge of Arabic preferred but not mandatory

Why work with us:

- Generous number of days of holidays for everyone, including 30 paid leaves per year and an end-of-year company holiday, in addition to many time-off types
- Health insurance contribution
- Training and growth development
- Be a part of a culture where your voice amplifies, and your efforts resonate with collective triumphs

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