Executive Secretary

Confidential Company 6th Of October, Giza

55
Applicants for
1 open position
49
Viewed
14
In Consideration
Experience Needed:
3 to 5 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential
Vacancies:
1 open position
About the Job
  • Arrange conferences, meetings, and travel reservations.
  • Compose, type, and distribute meeting notes, routine correspondence, and reports.
  • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Maintain scheduling and event calendars.
  • Make copies of correspondence and other printed material.
  • Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
  • Schedule and confirm appointments for employees or supervisors.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other materials.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Coordinate conferences and meetings.
  • Establish work procedures and schedules.
  • Learn to operate new office technologies as they are developed and implemented.
  • Manage projects, and contribute to committee and teamwork.
  • Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications
Job Requirements
  • Good communication, customer service, and relationship-building skills
  • Teamworking skills
  • Organization and time management skills
  • Attention to detail
  • Negotiation skills
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