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Job Description
- Manage and oversee imported goods into the warehouses, including charging, costing and arranging the movement of goods and flow of paperwork to ensure Customs clearances are obtained quickly and deliveries are made in proper time.
- They will generally be responsible for managing the full import process for a shipment, from start to finish.
- Import specialists will liaise with overseas offices, partners, and agents.
- You will be responsible for arranging and completing all associated legitimate paperwork of the goods being imported.
- Check goods on the system against paperwork as they arrive to ensure all goods ordered are accounted for.
- Be in close contact with the warehouse department to monitor the stock levels in order to avoid any shortage
- Create efficient forecasting tools suited to the company and its inventory.
- Work alongside management to develop risk assessments.
- Keep records of all shipments coming in and going out.
- Ensure insurance coverage for all goods.
- Use shipping software to monitor and store inventory information.
- Communicate with vendors and manufacturers on shipments.
- Monitor inventory levels of supplies to reduce surplus or insufficiency.
- Create logistics to monitor inventory and storage.
- Conduct regular examination of supplies to ensure quality.
- Conduct detailed reports on inventory.
- Responsible for analysis of the sales ordering cycle and inventory flow planning, and creating cost-effective solutions to optimize ordering cycle.
- Thorough understanding and accurate maintenance of process related systems.
- Establish and maintain communication networks both externally with supply base to promote positive relationship focused on delivery performance, and internal, to ensure operational success and department awareness
- Identify, evaluate, and escalate critical issues to management to ensure appropriate allocation of resources in a timely manner.
- Continually collaborate with departments project leaders to support all specified ISC department projects to meet Key Performance Indicators (KPI) targets
- Collaboration with other departments/Units/Groups/experts for development or improvement of characteristics to reduce impact to the department(s)
- Understand and coordinate design change activity to ensure quality and minimize cost
- Strive for continuous improvement through cycling Plan Do Check Action (PDCA) for area of responsibility to ensure associate success
- Develop capability of self, colleagues, and team through training, mentoring, and sharing of experiences in the area of technical expertise and understanding for succession planning and team growth
- Support company vision through Business Plan, and other department initiatives in areas of knowledge and technical expertise
Job Requirements
- Bachelor’s degree or above in Business, Supply Chain, logistics, or another related field, or equivalent related experience
- Minimum of 4-6 years’ experience in import planning role
- Excellent interpersonal and organizational skills and able to communicate with persons at all levels
- Ability to work as part of a team as well as independently
- Knowledgeable in inventory software
- Knowledgeable in warehouse safety
- Ability to work in fast-paced environments
- Strong Math skills
- Knowledge of basic inventory management and manufacturing workflow
- Strong communication and interpersonal skills.
- Strong organizational skills.
- Ability to prioritize tasks and work with limited direction.
- Ability to troubleshoot complex problems in a team-based work environment.
- Consistently identify opportunities for continuous improvement
- Collect data and apply business knowledge to solve a range of problems
- Effectively lead project themes
- Effectively sell ideas, securing buy-in from individuals or team
- Proficient in Microsoft Excel, PowerPoint, and Outlook
- Work in a fast paced environment with demanding and critical deadlines.
- Must be able to work weekends and/or adjusted hours during monthly order timing and to help provide support during peak times of year or as needed.
- A very good command of English is a must
- The role of Import specialist involves being able to manage deadlines and sometimes difficult situations, therefore an element of negotiation is required in order to be able to meet timescales.
