Browse Jobs
For Employers
Post JobLog inGet Started

Part Time Supply Officer

Handicap International
Assuit, Assiut
Posted 2 years ago
51Applicants for1 open position
  • 1Viewed
  • 0In Consideration
  • 0Not Selected
Search other opportunities

Job Details

Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:

Skills And Tools:

Job Description

Responsibility 1: Procurement and supply chain Management

Activities:

  • Analyse and ensure local market surveys and keep a local suppliers database updated corresponding to the HI needs and criteria (quality, price, service, ethics etc.)
  • Make sure to always consider value for money having in mind quality and sustainability of the goods.
  • Implement HI’s procurement procedures and organize  different stages in the local purchasing of goods and services (market, surveys, ordering, monitoring, receipt, conformity checks etc)
  • Process the orders, ensure their follow-up and provide feedback to the applicant and inform his/her manager in case of problem.
  • Monitor Purchase and service requests updating PSR monitoring chart
  • Ensure the adequate filling of purchases files: signatures, presence and validity of the documents
  • Follow up all the purchase files of our local partners in order to ensure that it respects HI’s procurement procedures. In case of any discrepancy, inform his/her Manager (as much as possible in writing).
  • Ensure payment to the suppliers in link with finance department according to the invoice brought by the purchaser and suppliers.
  • Ensure proper follow up of services contracts

 Responsibility 2Fleet management. 

Activities:

  • Define the weekly programme's travel requirements.
  • Ensure the respect of HI movement and transport management procedure.
  • Collect and ensure the reconciliation of all documents regarding fuel consumption (fuel voucher, logbook, petrol station detailed invoice…).
  • Prepare the Vehicle monitoring chart (VMC)
  • Ensure the adequate filling of all documents by the driver and Expats , specially the Log book.
  • Archiving of fleet files in a proper way.
  • Manage and follow up the transport service contracts.
  • Support the Drivers to follow up the transportation of the goods.
  • Make sure all drivers know the roads, used secure roads and respect the security driving rules
  • Supervise the general maintenance of vehicles in link with the Drivers.
  • Ensure any required training for Drivers, HI principles, driving

Responsibility 3: Ensuring the correct management of equipment and IT at office level 

Activities:

  • Ensure that Equipment and IT Management Policy is implemented, understood and respected
  • Be the focal point for IT related issues and requests.
  • Ensure proper installation, follow up and upgrade of IT equipment (hardware, software, network, back up, security systems and devices).
  • Train/support (or supervise the training) users on how to properly use the equipment .
  • Ensure daily monitoring of IT equipment performance and report any issue to the Logistics Manager and IT Officer.
  • Ensure the installation, maintenance, monitoring and traceability of equipment (computer, power-supply, communication etc.).
  • Ensure that the documents related to equipment management are compliant with HI policy
  • Ensuring the physical management of stocks and storage facilities.
  • Ensuring the correct management of customs clearance procedures at Egypt Level.

Responsibility 4: In charge of the general services

Activities:

  • Define the needs and propose solutions in terms of premises and carrying out or ensuring the management of the fitting, servicing and maintenance of the premises
  • Ensure that Premises meet the minimum safety and security requirements and analyze the guarantees of insurance after seeking advice from his/her manager.
  • Ensure collective rules for the use of the premises are applied.
  • Ensure the proper follow up of premises contracts.
  • Supervise the overall maintenance of the HI premises.

Responsibility 5: Organization of seminar, meeting and travel

Activities:

  • Organize travel , and accommodation arrangement according to the travel plan/form, organize the welcoming of staff/guest, manage the guesthouse room vacancies and follow up the maintenance when needed.\
  • Organize with the project team seminars and workshop arrangements (set up of the meeting room, meals, office supplies) and ensure travel arrangement and accommodation for each attendant
  • Ensuring the rent of venue or hotel, purchase of flight ticket through the travel agency, and preparing the eventual purchase file

 Responsibility 6Stock management.

Activities:

  • Implement the control of the reception and inspection all incoming materials to stores and reconciles with purchase orders and delivery notes.
  • Supervise all trucks when loading and unloading materials and equipment’s from and to stores.
  • Propose choices for the storage places for materials and advise the line manager to decide how they are to be set out, supervise HI Storage and stocks.
  • Follow the site physical management of stock:
  • Organizing and distributing the materials within the projects.
  • Follow the local transport of materials: choice of transport methods and packaging, planning and monitoring of dispatches, administrative and customs formalities.

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager. Working in different field bases is needed.

Job Requirements

  • Bachelor’s degree in Logistics, commerce or any related field.
  • 2 – 3 years of experience
  • At least, one year of working experience with I/NGO
  • 2 or 3 years minimum
  • Good technical skills in procurement.
  • IT management skills.
  • Proficient in all computer skills; Microsoft Word, Excel, PowerPoint, Access, Internet.
  • Fluent in Arabic and English,
  • Good organization skills
  • Good verbal and written communication
  • Good diplomacy and negotiation skills.
  • Strong capacity and willingness in team work
  • Adaptability.
  • Capacity to work under pressure

Featured Jobs

Similar Jobs

Search other opportunities
JobsLogistics/Supply ChainPart Time Supply Officer