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Administrative Coordinator

TGS
Cairo, Egypt
Posted 2 years ago
194Applicants for1 open position
  • 14Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Serve as project coordinator and point of contact for the IT department, fielding requests, organizing schedules, maintaining filing systems, and developing administrative process improvements
  • Coordinate contracts with vendors and suppliers, including managing invoicing, and payment processes
  • Manage vendor invoices and work closely with the finance department to ensure they are paid accurately and on time.
  • Escalate issues to management
  • Serve as an administrator for all tasks within the department including recording minutes, arranging schedules of events, proof-read documents, etc.
  • Regular attendance and punctuality
  • Manage procurement of inventory including documenting all equipment assigned to staff members
  • Potential need to work flexible hours and be available to respond on short notice
  • Responsible for Hiring process
  • Responsible about writing JD and announce for requested positions
  • Search for talented, ability to recruit new resources
  • Handle main finance tasks and Salary recording, transfers, Expenses, claims, revenues and Purchases
  • Act as a point of contact for our company and vendors
  • Supporting regular office operations
  • Screening phone calls and scheduling internal meetings
  • Managing and keeping database of projects
  • Providing monthly reports with workflow analysis, Shift Rosters and Invoice preparation.
  • Coordinate with Payroll Specialist on resolving all salaries issues.

Job Requirements

  • 3-5 years’ experience in a similar role, including project coordination or company administration experience, basic finance knowledge
  • Experience reporting directly to executive level staff
  • Familiarity with IT terms and specifications an asset
  • Demonstrated ability to function effectively and with great attention to detail while managing multiple tasks
  • Demonstrated ability to work well both independently and as a member of a team
  • Excellent oral and written communication skills
  • Ability to handle sensitive information with a strict level of confidentiality
  • Ability to adhere to defined processes and procedures and suggest improvements
  • Knowledge and proficiency with Microsoft Office 365
  • BA or BS degree required

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