Administrative Coordinator
TGS -
Cairo, EgyptPosted 2 years ago194Applicants for1 open position
- 14Viewed
- 0In Consideration
- 0Not Selected
Job Details
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Job Description
- Serve as project coordinator and point of contact for the IT department, fielding requests, organizing schedules, maintaining filing systems, and developing administrative process improvements
- Coordinate contracts with vendors and suppliers, including managing invoicing, and payment processes
- Manage vendor invoices and work closely with the finance department to ensure they are paid accurately and on time.
- Escalate issues to management
- Serve as an administrator for all tasks within the department including recording minutes, arranging schedules of events, proof-read documents, etc.
- Regular attendance and punctuality
- Manage procurement of inventory including documenting all equipment assigned to staff members
- Potential need to work flexible hours and be available to respond on short notice
- Responsible for Hiring process
- Responsible about writing JD and announce for requested positions
- Search for talented, ability to recruit new resources
- Handle main finance tasks and Salary recording, transfers, Expenses, claims, revenues and Purchases
- Act as a point of contact for our company and vendors
- Supporting regular office operations
- Screening phone calls and scheduling internal meetings
- Managing and keeping database of projects
- Providing monthly reports with workflow analysis, Shift Rosters and Invoice preparation.
- Coordinate with Payroll Specialist on resolving all salaries issues.
Job Requirements
- 3-5 years’ experience in a similar role, including project coordination or company administration experience, basic finance knowledge
- Experience reporting directly to executive level staff
- Familiarity with IT terms and specifications an asset
- Demonstrated ability to function effectively and with great attention to detail while managing multiple tasks
- Demonstrated ability to work well both independently and as a member of a team
- Excellent oral and written communication skills
- Ability to handle sensitive information with a strict level of confidentiality
- Ability to adhere to defined processes and procedures and suggest improvements
- Knowledge and proficiency with Microsoft Office 365
- BA or BS degree required