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Personal Assistant

Nagwa
Nasr City, Cairo
Posted 3 years ago
199People have clicked1 open position
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Job Details

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Job Description

Summary

Nagwa is looking to hire a motivated individual who will be responsible for providing administrative business and personal support, household management to the Principals and family members

Responsibilities

  • Running all needed business and personal errands.
  • Perform weekly walkthroughs using household checklists to identify action items.
  • Schedule and work closely with other staff on various household vendors and contractors.
  • Maintain a household vendor list.
  • Coordinate other household staff and assist with monthly schedules.
  • Identify and oversee various household projects as needed.
  • Keep an inventory of all household supplies (light bulbs, batteries, cleaning supplies), and restock as needed. Be mindful of expiration dates.
  • Oversees household security personnel
  • Supervise gardening work and its maintenance on an ongoing basis.
  • Oversee onsite vendors as needed.
  • Travel arrangements management.
  • Demonstrate excellent email etiquette, concise and accurate communications.
  • Schedule personal appointments.
  • Maintain a filing system for household needs (e.g., car registrations, maintenance contracts, warranties, contractor bids, etc.).
  • Order home office supplies and monitor inventory.
  • Email a daily activity report to Principals.
  • Prepare and submit expense reports on a regular basis.
  • Work with travel concierge and accountant as needed.
  • Plan and coordinate family activities and events.
  • Assist with personal archival projects.
  • Providing day-to-day support for the Principals and their family members.
  • Assist the Principals’ family members in various tasks (Managing travel arrangements including airline tickets, visas, and hotel reservations and taking/collecting visitors/managers from the airport or other locations when indicated)

Job Requirements

Qualifications & Work Experience

  • Bachelor’s degree in business administration
  • Minimum of 5+years of previous experience as a personal assistant is a must. 
  • Previous experience in working for a family office.
  • Excellent command of the English language, both written and spoken. 
  • Very good knowledge of MS Office.
  • Typical 8:00 a.m. - 4:00 p.m. work schedule, with the flexibility to work weekends and evenings. 
  • Technically savvy (Familiar with Gmail, Google Docs, Google Sheets and Calendar).

Behavioral Competencies

  • Communication skills
  • Time and stress management skills
  • Attentive to details
  • Flexible
  • Accountable
  • Independent
  • Ability to work under pressure
  • Problem-solving skills
  • Adaptability and stability
  • Initiative
  • Team Player

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