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Job Description
- Provide administrative assistance to the company's team and Personal assistance to the company's CEO.
- Assist the company's CEO (German citizen) in his personal missions during his stay in Egypt, booking cabs, flights, hotels, restaurants, arranging and updating his agenda, call clients and set up meetings on his behalf.
- Serves visitors by greeting, welcoming, and directing them appropriately; notifies responsible employees.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Handle confidential documents ensuring they remain secure.
- Create and maintain the appropriate filling system and coordinate between different departments....etc
- Maintains safe and clean reception area by complying with regulations.
- Assure the payment of the company's monthly bills on time.
- Coordinate with the other departments in achieving the company goals as much as she can.
- Identify office needs to purchase then coordinate with suppliers and get suitable offers.
- Processing the required documents for registration and follow-up with messenger the steps for delivery to the required authorities.
- Tracking the arrival of shipments sent or received by the company.
- Keeps management informed by reviewing and analyzing special reports; summarizing information.
- Record monthly attendance, monthly petty cash report and send it for the CEO by the end of each month.
- Update appointment calendars and schedule meetings/appointments.
- Perform other clerical administrative duties such as filing, photocopying, collating, faxing, calls.. etc.
- Attend meetings to take meeting points if required.
- Perform any other requested tasks.
Job Requirements
- Excellent written and verbal communication skills
- Presentable
- Flexibility and adaptability
- Excellent Computer Skills
- Communication skills
- Good communication skills.
- Attention to detail
- Proven experience as executive secretary or similar administrative role
- In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Good English
