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Job Description
- Under the direct responsibility of the Support Coordinator and with the support of the logistics advisor in HQ, the country log manager will be responsible for:
- Ensure the respect of TDH and donor Logistics guidelines (management of purchase, stock, supply, equipment, vehicle) on Egypt Delegation
- Support the development of the delegation and implement the procedures and relationship with the logistics teams in Cairo main office & the field bases (Assuit and Damietta)
- Opening/shut down at logistical level any TDH base in the country and ensure their regular maintenance
- Supervise and provide a logistical support to the different TDH bases and projects run into the country
- Coordinate the logistics activities all over the delegation by being in support and in close collaboration with the project staff and the support staff
- Manage directly the logistics staff in Cairo, Damietta and Assiout
- Report on regular basis about all logistics activities within the delegation to the Support Coordinator and to Log Advisor
REPRESENTATION
- You are the direct interlocutor of Terre des homes towards providers and companies, for all issue related to logistics.
- You participate actively to logistics and security coordination and information meetings (NGO coordination, etc.)
GENERAL COORDINATION
- Setup coordination routine system (meetings, reports, situation points, etc.) to ensure a smooth diffusion of relevant information (logistics) at the delegation level
- Manage logistics support in collaboration with logisticians and advice specifically to the Project team on regular basis. Frequent movement have to be expected between the different bases
- Ensure a pro-active link between the field (needs) and logistics team (needs & support) and play a continuous interface role
PURCHASE MANAGEMENT
- Ensure the respect of TDH (and donor if required) purchase procedure
- Identify and plan the Egypt Delegation purchases in collaboration with the project managers and technical advisors
- Ensure the quality of the purchases and the delivery deadlines
- Follow up the order/purchase until delivery
- Ensure regular purchases follow up in close collaboration with the Finance Department for down payments and monthly budget follow up
STOCKS MANAGEMENT
- Ensure the respect of TDH (and donor if required) stock management procedure
- Manage regular inventory (monthly, quarterly, yearly) for the different items stored within the Egypt delegation, and run physical stock take in the delegation twice a year
- Plan the stock supplying according to local constraints
- In charge of the warehouse management and control system
- Ensure the security and the follow up of the equipment used on the Egypt delegation (identification, inventory, affectation)
- Ensure the security and the follow up of the communication and IT equipments (and supplies) on the Egypt delegation (identification, inventory, affectation)
VEHICLE MANAGEMENT AND MAINTENANCE
- Ensure the respect of TDH (and donor if required) vehicle management procedure
- Supervise the general follow up of the Egypt delegation vehicles (consummation checks, movement planning, etc.)
- Ensure a regular maintenance on the different vehicles of the delegation (fleet follow up, service maintenance contract with suppliers)
- Define the more relevant means of transport for goods delivery and process the administrative formalities related to (taxi, car...)
Job Requirements
- High degree diploma is recommended in Logistics.
- Strong experience in the related field (minimum 7 years)
- Experience in NGO necessary
- English mandatory (oral and written).
- Strong interpersonal and intercultural skills
- Good IT skills and excellent knowledge in Microsoft office programs
- Ability to work under high pressure with a great level of personal organisation.