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Job Description
- Prepares asset, liability, and capital account entries by compiling and analyzing account information.
- Documents financial transactions by entering account information.
- Recommends financial actions by analyzing accounting options.
- Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
- Substantiates financial transactions by auditing documents.
- Maintains accounting controls by preparing and recommending policies and procedures.
- Guides accounting clerical staff by coordinating activities and answering questions.
- Reconciles financial discrepancies by collecting and analyzing account information.
- Secures financial information by completing database backups.
- Maintains financial security by following internal controls.
- Prepares payments by verifying documentation, and requesting disbursements.
- Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
- Assist the Controller with the day-to-day, monthly and year-end operations of the Accounting/ Finance Department including grant management and budget review and analysis.
- Perform the processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures.
- Manage the processing of cash receipts, recording of revenue and receivables and work closely with the Development Team to ensure that revenues and receivables in MIP are reconciled with Salesforce data at any given time.
- Prepare and record the District and School Fee for Service and government grant invoices and collate the supporting documents for submission to government agencies.
- Review expense coding to ensure grant compliance and tag all eligible costs including AP, AMEX, staff reimbursements to restricted grants and contracts on monthly basis.
- Review and process AMEX Expense reports and receipts submitted by cardholders on monthly basis.
- Perform the processing of functional and benefits expense allocations, monthly accruals, amortization of prepaid expenses, fixed assets depreciation and recording of adjusting and reclassification journal entries, if necessary.
- Prepare and analyze the monthly budget/forecast to actual variance reports per program and department.
- Perform general accounts analysis and reconciliations, including bank statements
Job Requirements
- Thorough knowledge of basic accounting procedures
- In-depth understanding of Generally Accepted Accounting Principles (GAAP)
- Awareness of business trends
- Familiarity with financial accounting statements
- Experience with general ledger functions and the month-end/year-end close process
- Hands-on experience with accounting software packages
- Advanced MS Excel skills including Vlookups and pivot tables
- Accuracy and attention to detail
- Aptitude for numbers and quantitative skills
- BS degree in Accounting, Finance or relevant
- English Very good written and speaking
