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Job Description
- A document controller is responsible for coordinating with all departments of the company in order to assure that all documents are kept in the right place and in the right department file archive.
- To ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date. It is a fact that not all employees follow the standard format thus making it the responsibility of a document controller to edit documents that have typographical errors and other types of errors that may lead to the disqualification of a document.
- To perform regular audit on corporate documents in order to ensure that all documents are properly submitted to other departments.
- A document controller is responsible for file validation and document controlling.
- Before submitting a document, a document or file must first be checked and approved.
- Ensure that all files submitted are approved by the superior in charge.
- Performing evaluations and document audits in the whole company is one of the primary tasks of a document controller.
- Effectively follow the company’s standard operating procedures in submissions of documents. Standard document submissions must take
- Submitting corporate documents punctually and with quality. Ensures that all documents have no errors in filenames, submissions, etc before submitting it to the nest department to avoid confusion.
- Preparation of all documents and communicating with employees in order to make submissions early is part of the job description of a document controller.
- Register all In/Out documentation.
Job Requirements
- Practical / hands-on experience in document management roles in EPC projects (3 - 8 years).
- Basic understanding of Engineering / Procurement / Construction / Commissioning documents.
- Self-directed and highly-motivated.
- Able to work in a fast-paced and deadline-driven environment.
- Detail-oriented, dependable and trustworthy.
- Excellent MS Suite software knowledge.
- Good working knowledge of Adobe Acrobat.
- Familiar with e-Document management systems.
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