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Job Description
- Preparation, recording and encoding the accrual entries and daily payments.
- Preparation of payment checks and takes the necessary signatures according to the company’s regulation.
- Preparation and reviewing the monthly sub-balances.
- Establishes and manages vendor information and standard payment terms by reviewing the PO , receiving note and invoice in order to release the payment.
- Schedules invoices for payment within a given framework of prescribed due dates and maximizes discounts and minimizes interest charges.
- Communicates with suppliers and internal clients to obtain information and clarify/resolve.
- Reviews, develops and suggests modifications to the company procedures in order to improve existing procedures, assure conformity to policy, to increase effectiveness and efficiency of auditing and reporting and to tighten internal control procedures to safeguard of assets.
- Processing supplier invoices for payment by using ERP.
- Validates invoices for accuracy, assigns correct vendor code
- Enters invoice information into ERP Accounts Payable system to generate payment voucher
- Conducts the 3-way or 2-way match process and identifies any discrepancies
- Validates that goods were received and that proper prices have been invoiced in accordance with the purchase order
- Obtains the necessary approval for service invoices and validates against contract requirements
- Verifies and obtains authorization for any discrepancies in prices over agreed limit (later), quantity received and freight charges
- Validates and/or calculates applicable taxes and ensures proper accounting treatment
- Communicates with suppliers regarding any taxation errors being charged on exempt supplies or services
- Communicates effectively to suppliers and/or procurement staff on any invoice discrepancies
- Ensures invoices are only paid once
- Ensures timely payment of all invoices to avoid late payment fees and optimize cash discounts
- Processes requests for manual checks when and as required; such as travel advances.
Job Requirements
- Bachelor’s Degree from an accredited four-year college in Accounting, Finance.
- Knowledge of accounting systems, which includes system processes and data flow.
- PC proficiency in word processing, spreadsheet.
