Job Details
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Job Description
A cool, calm personality whom is dynamic & a proactive personality whom can handle multiple
tasks at the same time. Specifically your role will be to:-
- Act as a Personal Assistant (P.A) to the C.E.O. including replying to all business emails and keeping track of ongoing projects, tasks, etc. on a weekly basis.
- Organize administration, appointments & schedules for Board Directors & CEO of Group company.
- Take care of administrative organisation of all company files and documentation.
- Ensure uniformity of computer filing is followed throughout company ensuring easy access of information for management.
- Ensure database of contacts are unified and updated weekly, need to be sorted according to category, reception contacts are added to regularly including of reorganization of all business cards within a single unified card book & Card Scan all cards according to categorizations for respective departments.
- Develop staff manual with respective department heads for entire company.
- Ensure uniformity from all company staff for internal & external correspondences through regular assessment of Departments and the respective systems applied
- Oversee requirements of office such will be expected to ensure the smooth operation of the company’s administration within the company’s set parameters.
- Organize and oversee recruitment requirements of company’s personnel needs for company.
- Train office boys to answer appropriately as an operator for the company’s switchboard for both HQ & Sharm facility.
- Assist in Human Resources (monitoring, recruitment, general organisation)
Job Requirements
Qualifications:
- Secretarial diploma / qualifications.
- 10 years experience at a reputable organisation, with at least 3 years in the role of Office Manager.
- Fluent orally and in writing for both Arabic & English languages as a minimum.
- Additional languages would be of credit.
- Computer literacy and familiarity with Administrative applications such as Microsoft Office.
- Presentable female that’s sociable with an organised collected personality whom must be able to deal with moments of stress effectively.
Monthly Compensation:
Up to: 8000 LE / month NET for suitably experienced applicants + benefits
- Working Hours: 10a.m.- 6p.m.
- Days Off: two days a week + public holidays
N.B. Chosen applicants will be on trial for a period of six months.
