Job Details
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Job Description
- Implement Administration processes, invoices and other miscellaneous payments/expenses documents for the department.
- Responds to department inquiries and requests from subsidiaries
- Update regularly the store archiving plan ( in & out files)
- Retrieve files from stores when requested and keep data records updated
- Work on daily updated the database and archiving system (laser fiche) in order to supports all related tracking systems.
- Receive Admin requests from admin help desk and respond to queries accurately
- Provide administrative support to subsidiaries
- Carry out purchase requests and the following procedures
- Collect and review quotations on a regular basis
- Creates PO and review deliverables based on the PO and approvals
- Handle travel quotations ,arrangements, scheduling, conference and events and responsible for its coordination and equipment
- Update department suppliers database and handle the renewal of suppliers contract
- Record and update company car license, expenses and insurance…etc.
- Record payments expenses & raise monthly invoices and reports
- Update, review monthly and quarterly premises custodian
- Record, update and file employee custodian
- Maintain minimum level stationary supplies and coordinate deliveries.
- Keep minimum stationary level of stuff
- Regular update the suppliers evaluation
- Follow up on office maintenance and contact concerned parties: electrician, carpenter…etc.
- Order and record canteen & cleaning supplies
- Work on Admin applications
- Carry out administrative duties of the department to fulfill the needs of all employees
Job Requirements
- Bachelor's degree or equivalent,
- 4+ years of total relevant experience in Purchasing & Administration
- Knowledge of ERP Systems is a plus
- Reservations & Bookings
- Budgeting Alignment
- Financial & Accounting Analysis
- Job-Specific Skills:
- Ability to set up and organize database and Spreadsheets
- Ability to efficiently use MS Office (Word/ Excel/ PowerPoint)
- Good knowledge of dealing with Local and international vendors.
